Administrative Assistant (Administrative Assistant V) (2024)

Job #: 2024-88

  • TWC Job #: 16710343
  • Opening Date: 8/08/2024
  • Travel Required: N/A
  • Monthly Salary: $4,416.67 - $4,583.34
  • Position Location: Austin, Texas
  • Group Step: A17
  • Class: 0158
  • Status: Open

Administrative Assistant – Austin, Texas

The Office of the Governor is looking for an Administrative Assistant (Administrative Assistant V) to work in the Executive Office.

Who We Are

The Office of the Governor works to build a healthier, safer, freer, and more prosperous future for all Texans. We are located primarily within the Texas State Capitol Complex in Austin.

What You’ll Earn

The salary is $4,416.67 - $4,583.34 a month ($53,000.04 - $55,000.08 a year).
Benefits include medical insurance, sick leave, and vacation leave. Also, State of Texas employees are eligible for a defined retirement plan. Learn more: https://www.ers.texas.gov/Active-Employees/Health-Benefits

What You’ll Do

This is a job that performs advanced (senior-level) administrative support work. Work involves providing and coordinating administrative support, including disseminating information, preparing correspondence, preparing, and editing reports and documents, and maintaining filing systems.

  • Plans, coordinates, and performs office management and administrative assistant duties, including oral and written communication, scheduling, telephone communication, purchasing, mail sorting and distribution, and record maintenance.
  • Receives and promptly fields internal and external telephone inquiries. Makes logical and timely caller and visitor referrals.
  • Independently and correctly prioritizes calls and emerging issues to determine when prompt, higher-level OOG follow-up action may be required. Demonstrates a sense of urgency and commitment in handling all caller and visitor inquiries.
  • Maintains reception area visitor logs.
  • Operates electronic mail systems and coordinates the flow of information, internally or with other organizations.
  • Prepares and disseminates information concerning agency programs, services, and procedures.
  • Coordinates and schedules travel and appointments for Executive staff.
  • Compiles materials for meetings, conferences, seminars, presentations, and training's.
  • Prepares, edits, and distributes correspondence, reports, studies, forms, and documents.
  • Conducts administrative reviews of reports, documents, applications, or summaries to ensure administrative completeness.
  • Creates, maintains, compiles, and enters data for databases, summaries, and reports.
  • Maintains filing systems, including recording information, updating paperwork, or maintaining documents, records, correspondence, or other material.
  • Assists with preparing PowerPoint presentations.
  • Responds to inquiries regarding technical program or administrative regulations, policies, and procedures.
  • Develops, updates, writes, edits, and recommends office policies, procedures, and systems.
  • Demonstrates sustained knowledge of OOG issues and press releases and matters of public interest.
  • Researches, analyzes, and leads administrative and special projects as assigned.
  • Handles sensitive and confidential situations accordingly.

How You’ll Qualify

  • High school graduate or equivalent; and
  • Four (4) years of professional experience in program management.

Note: Experience and education may be substituted for one another on a year-for-year basis.

You’re a Great Fit with

  • Graduation from an accredited two-year college or four-year university with a degree in business administration, management, human resources, government, public administration, or related field; and
  • Strong communication and computer skills, including proficiency in Microsoft Word, Excel, and PowerPoint.

Other Things to Know and When You Should Apply

It’s a great job for a professional who likes a fast-paced and demanding business environment providing and coordinating administrative support. Apply now by submitting a state of Texas application. Applications are reviewed daily.
Telework opportunities are available upon request. Reliable internet is required. Alternate work schedules and telework may be discussed with the hiring manager during the interview process.

Veterans

Veterans, Reservists, or members of the Guard can compare this position to Military Occupations (MOS) at the Texas State Auditor's Office.

How to Apply

Applications are received only throughWork In Texas. The OOG requires all sections of the state application to be completed. Omission of data on the state application is grounds for disqualification of the application.Requests for accommodation should be made to the Human Resources office as early as possible in the application/employment process.

Apply Online at Work in Texas

Equal Opportunity Employer

The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visitwww.sss.gov. View a copy of the Agency'sEqual Employment Opportunity Utilization Report.

Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process

Applicants with disabilities who may need to discuss special accommodations during the interview process should emailthe OOG’s Reasonable Accommodation Program Manager orcall 512-463-8315in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.

Contact Human Resources

(512) 463-5873

Send Us a Message

Administrative Assistant (Administrative Assistant V) (2024)

FAQs

What is administrator V assistant? ›

While executive administrators oversee a wide range of administrative functions across the organization, focusing on ensuring smooth operations and supporting various departments, executive assistants delve deeply into specific tasks, providing comprehensive support to high-level executives.

What is higher than an administrative assistant? ›

Upper-Level Administrative Positions

You may become a senior executive assistant, director of administration, chief of staff, or operations director within your company. In these roles, you'll typically work more with executives and CEOs and have the chance to work hands-on with business endeavors.

What is an administrator vs administrative assistant? ›

There are several differences between a clerical administrator and an administrative assistant. Typically clerical administrators take on entry-level tasks, where administrative assistants have additional duties to the company, and often to one or two high-level individuals within the organization.

What is an executive assistant vs. administrative assistant? ›

An administrative assistant, or admin assistant, is responsible for performing a wide range of administrative tasks in their place of work, while an executive assistant may perform more complex and advanced administrative duties, typically for top executives and other higher ups in an organization.

What does an administrative VA do? ›

VAs can handle various administrative tasks, from scheduling appointments and managing email to creating presentations and bookkeeping. This can free up your time to focus on more critical tasks, such as growing your business or spending time with your family.

Is administrative assistant a high position? ›

Administrative Assistants

Their tasks are often within a specific department or person. It's important to note that there are many administrative assistant levels. This role isn't always at the entry level. It can be mid-level or high-level jobs, depending on the job description.

What is the next level after administrative assistant? ›

The office manager or administrator is a typical promotion from the administrative assistant role. After you've gained ample skills and fully grasped the office policies and procedures, you'll be well-equipped to manage the office as a whole.

What is the top salary for an administrative assistant? ›

Highest paying cities for Administrative Assistants near United States
  • Washington, DC. $23.96 per hour. 522 salaries reported.
  • New York, NY. $23.86 per hour.
  • Los Angeles, CA. $22.67 per hour.
  • Denver, CO. $22.21 per hour.
  • Chicago, IL. $20.89 per hour.
  • Show more nearby cities.

What is the hierarchy of office position titles? ›

Below the C-Suite, most companies use the traditional VP, Director and Manager levels where: VPs manage the Directors. Directors manage the Managers. Managers manage the Individual Contributors.

What is the difference between a VA and EA? ›

While a VA focuses on individual tasks as they receive them, an EA sees around the corner. They know how to fully prepare you in advance and eliminate issues before they get out of hand. VAs are reactive – EAs are proactive.

How to go from administrative assistant to executive assistant? ›

How to Move from Administrative Assistant to Executive Assistant
  1. Develop Strong Relationships with Executives. ...
  2. Demonstrate Exceptional Performance. ...
  3. Demonstrate Exceptional Self-Presentation. ...
  4. Demonstrate the Ability to Make Things Happen. ...
  5. Demonstrate the Ability to Work Across Teams.
Feb 17, 2020

Is an administrative assistant higher than a secretary? ›

A business administrative assistant typically has a higher level of responsibility than a secretary. They are often responsible for managing the day-to-day operations of a business, such as scheduling meetings, coordinating travel arrangements, and managing budgets.

What is the difference between a personal assistant and an administrator? ›

The top three skills for a personal assistant include run errands, companionship and scheduling appointments. The most important skills for an office administrator are customer service, patients, and data entry.

What does an assistant administrator do? ›

Assistant Administrator duties and responsibilities

Arranging staff meetings and scheduling appointments. Answering or transferring phone calls and taking messages for select staff members. Maintaining the office calendar. Writing memos, correspondence, invoices, receipts, spreadsheets and other reports as needed.

What job level is an administrative assistant? ›

The Administrative Assistant is a single advanced level administrative job class and is distinguished from other administrative support job classes such as the Administrative Specialist series classifications by the significant emphasis on paraprofessional administrative duties, performing a wide variety of a complex, ...

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